Most lawn care operators have a rough sense of whether business is good or bad this season, but few know their actual numbers. LawnBook™ Pro's reporting suite turns raw transaction data into clear charts and exportable statements — giving you the financial visibility to make confident pricing, hiring, and growth decisions.
Revenue Reports
Open Reports > Revenue to see a complete breakdown of money coming into your business. Revenue reports can be sliced multiple ways:
- By service type — See which services (mowing, aeration, fertilization, cleanups) drive the most revenue and how that mix shifts across seasons
- By client — View total revenue generated per client for any time period, sorted from highest to lowest billings
- By time period — Weekly, monthly, quarterly, or custom date ranges — compare this April to last April with a single tap
- Trend charts — Line charts display revenue over time so you can spot growth trends, seasonal dips, and unexpected spikes at a glance
Revenue figures reflect payments received (not invoices sent), so the numbers match your actual cash position rather than outstanding receivables. A separate "Invoiced" toggle lets you switch to accrual-basis view when needed for accounting purposes.
Tip: Run the service-type revenue report at the end of each season to see which services are growing. Many lawn care owners discover that a secondary service like holiday lighting or fall cleanups is generating more revenue than expected — a signal to invest in that capacity.
Expense Breakdowns
The Expenses report shows every dollar leaving your business, organized by category so you can see exactly where costs are concentrated.
- Category pie chart — A visual breakdown of spending across fuel, supplies, equipment, labor, insurance, and other categories at a glance
- Month-over-month comparison — Bar charts compare current month expenses to the previous month and to the same month last year
- Top expense items — A ranked list of your largest individual expenses in any period, useful for identifying cost-reduction opportunities
- Expense trends — Track whether a specific category is growing over time — rising fuel costs show up clearly before they become a pricing problem
All expenses logged through the Expenses tab, including receipts scanned with the camera, feed directly into these reports. Expenses entered on behalf of a specific job are tagged accordingly and appear in both the expense breakdown and the job profitability report.
Net Income & P&L
The Profit & Loss report calculates your net income (revenue minus expenses) for any time period. This is the single most important financial report for understanding whether your business is actually making money after accounting for all costs.
- Summary view — Total revenue, total expenses, and net income for the selected period shown at the top of the report
- Detailed line items — Expand any category to see the individual transactions that make up that total
- Gross margin — Revenue minus direct costs (supplies, materials, subcontractor labor) before overhead, shown as both a dollar amount and a percentage
- Accountant-ready format — The P&L export formats data exactly as accountants and tax preparers expect to see it, reducing back-and-forth at tax time
Run the P&L monthly to catch trends early. If your gross margin is shrinking over time, it typically means input costs are rising faster than your prices — a clear signal to revisit your service rates.
Tip: Share the P&L report with your accountant at the start of tax season. The export includes all the transaction detail they need to prepare your return without requiring you to dig through paper receipts or bank statements.
Client Profitability
Not all clients are equally profitable. The Client Profitability report ranks your clients by actual margin — accounting for revenue, supply costs, and logged time — so you can identify your best and worst accounts.
- Revenue per client — Total billed to each client over the selected period
- Cost per client — Sum of supplies, materials, and time costs assigned to jobs for that client
- Gross profit — Revenue minus cost, shown as a dollar amount and profit margin percentage
- Travel factor — For clients with logged mileage, the travel cost is factored into the margin calculation so distant properties show their true profitability
Clients at the bottom of the profitability ranking are often paying below-market rates, located far from your service area, or requiring unusually high material inputs. This report gives you the data to have confident conversations about price increases or route optimization.
Job Profitability
The Job Profitability report compares actual costs per job against the estimated costs you set when creating the job. This is the most direct feedback loop for improving your estimating accuracy over time.
- Actual vs. estimated revenue — Did the job come in at the quoted price, or were there add-ons or discounts?
- Actual vs. estimated costs — Compare logged supply usage and time to the costs you projected in the estimate
- Variance — The dollar and percentage difference between estimated and actual profit for each job
- Unprofitable job types — Jobs with negative variance sorted to the top, making it easy to spot service types or property sizes that consistently underperform
Over a full season, this report is invaluable for recalibrating your estimate templates. If every aeration job on properties over 10,000 sq ft comes in over-cost, your pricing for that service type needs adjustment.
Exporting Reports
Every report in LawnBook Pro can be exported for use outside the app. From any report view, tap Export to choose your format and destination.
- CSV export — Raw data in comma-separated format, compatible with Excel, Google Sheets, and any accounting software that accepts CSV imports
- PDF export — A formatted, print-ready document with your business name, report period, and all charts and tables included
- QuickBooks compatible — The CSV export follows QuickBooks Online's import format for transactions and chart of accounts categories
- Xero compatible — Same structured export format works with Xero's bank feed and manual import tools
- Email directly — Send any report as a PDF attachment to your accountant, business partner, or lender without leaving the app
Exports include all the underlying transaction detail, not just summary totals. This means your accountant can drill into any line item in the exported P&L to verify the source data without needing access to your LawnBook account.